Every Phase.
Every Contractor.
Every Dollar.
Cost tracking that keeps pace with multi-month infrastructure projects — so the financial picture is always current and the numbers stakeholders see are accurate.
What This Service Delivers
A Clear Financial View Across the Whole Project Lifecycle
Large capital projects move through phases, involve multiple contractors, and accumulate costs that need to be organized in a way that makes sense at the project level, not just the ledger level. Without tracking built around how these projects actually run, the financial picture fragments.
This service gives you phase-level cost visibility, verified contractor figures, and monthly progress reports that show budget against actual spend — formatted for the stakeholders who need to see where the project stands financially at any point during its life.
Phase-Level Cost Visibility Throughout
Contractor Payments Verified Before Reporting
Completed Costs Capitalized Correctly at Close
Large Projects Scatter Costs Across Too Many Moving Parts
Infrastructure construction, plant upgrades, and network expansions are financially complex over their full duration. Costs arrive from multiple contractors on different schedules, often coded to phases that shift as the project progresses. Without a dedicated tracking process, it's common to reach the end of a project and spend weeks reconstructing where the capital actually went.
The problem usually isn't a shortage of financial data — it's that the data isn't organized around the project structure. Stakeholders ask for a budget-versus-actual figure and the answer requires pulling from three different sources. Contractor invoices are processed without a verification step. Capitalization happens at project close in a rush rather than as costs are settled.
Cost Tracking Organized
Around Your Project Structure
Cost Coding by Phase
Every cost is assigned to its project phase and category as it comes in — not categorized in bulk at the end of the month or project. The structure is set up before work begins based on your project breakdown, so the coding is consistent throughout the engagement.
Contractor Payment Verification
Contractor invoices are reviewed against contracted scope, agreed milestones, and payment schedule before they're processed into the project cost record. Discrepancies are flagged before funds move, not discovered during a later reconciliation.
Budget-to-Actual Reporting
Monthly progress reports show where the project stands against its budget at the phase level and in total. Completed phases are noted, cost-at-completion estimates are updated, and the capitalization of finished work is supported with clear documentation.
A Financial Tracking Layer That Runs Alongside the Project
The engagement starts with a setup phase where we review your project structure, phase breakdown, contractor agreements, and budget. Cost codes are configured to match the way the project is organized, not imposed from a generic template. That setup work is completed before the project begins or, if you're joining mid-project, before the next cost period.
From that point, the tracking runs monthly. Costs come in, get coded and verified, and roll into a progress report that goes to whoever needs visibility on the project's financial position. There's no backlog to catch up at project close — the financial record builds continuously, and capitalization is supported with documentation as phases complete.
The Project Tracking Cycle
Project Structure & Code Configuration
Phase breakdown reviewed, cost codes configured, contractor schedules documented. Completed before the first billing period.
Cost Intake & Verification
Incoming costs coded to phase and category. Contractor invoices verified against contracts and milestone schedules before entry.
Progress Report Delivery
Budget-versus-actual summary by phase, cost-at-completion estimates, and phase completion status delivered to project stakeholders.
Capitalization Support
Documentation prepared to support the capitalization of completed project costs, organized for the accounting team's use at close.
Pricing
The Investment
Monthly Engagement
$700
per month · billed monthly · USD
Designed for capital projects exceeding $500K in total value. Engagements run for the duration of the project's active cost period.
Discuss Your ProjectWhat's Included
Cost coding by project phase and category, configured to your project breakdown
Contractor invoice verification against contracted scope and payment milestones
Monthly budget-to-actual progress reports at the phase level and in total
Cost-at-completion estimates updated monthly as spend data accumulates
Phase completion documentation to support capitalization
Initial project structure review and cost code setup at no additional charge
Adjustment to coding structure when project scope or phases change
Service scope and engagement terms are confirmed in writing before work begins. The monthly rate applies for the duration of the project's active cost tracking period. Projects with significantly larger contractor volumes or more complex phase structures may be quoted following a scope discussion.
A Tracking Structure
Built for Project Duration
A Service Designed
Around Your Project's Needs
Before the engagement starts, you'll receive a written scope summary covering the cost tracking structure, reporting format, and process for your project specifically. That document reflects the scope discussion and confirms what the service will look like in practice before any work begins.
The initial scope conversation is there to understand the project, not to close a sale. If the project size, structure, or timing doesn't fit well with this service, we'll say so directly and explain why. A poor fit isn't useful for either side.
What You Can Count On
Written Scope Before Work Begins
Project structure, deliverables, and pricing confirmed before the first billing period
Contractor Discrepancies Flagged Promptly
Invoice issues are surfaced before payment rather than found in a later reconciliation
No Pressure Initial Discussion
The first conversation is about understanding your project, not committing to an engagement
Consistent Monthly Output
Reports delivered on the same schedule each month for the duration of the engagement
Getting Your Project
Tracking Set Up
Step 01
Tell Us About the Project
Send a message to [email protected] with a brief overview of the project — scale, phase structure, contractor situation, and where you are in the timeline.
Step 02
Scope Discussion
We'll follow up within one business day. The call covers your project breakdown, contractors, existing financial records, and what the tracking service would cover for your specific situation.
Step 03
Setup & Agreement
Written scope confirmed and signed. Cost code structure configured to your project phases. Setup takes one to two weeks.
Step 04
Tracking Begins
Costs are tracked from the first month onward. Monthly reports follow the same schedule throughout the project. Adjustments made if phase scope or timeline changes.
Capital Projects — Service 02
Let's Review Your Project Structure
Share what you're working with — project scale, phase breakdown, contractor situation — and we'll discuss whether this service is a good fit. No commitment required from the initial conversation.